Duties and Tasks

Duties & Tasks

• The coordinator (male/female) is responsible for the unit of student affairs and heads the committee made of members and a secretary.

• Distributing tasks on secretary and members.
• Planning events and activities
• Budgeting the Unit and the activities
• Follow up of financial and accountancy affairs
• Creating a manual for the unit.
• Setting up a biannual plan for activities, costs and number of hours
• Writing a biannual report
• Recruiting  students
• Supervising the marketing process
• Supervising students work
• Coordinating and contacting executives and the deanship of student affairs
• Following up of student clubs and making sure on compliance with standards
• Attending student meetings
• Answering messages sent to unit of student affairs
• Supervising student clubs elections
• Appointing an academic supervisor for each student

Duties of secretary & members of the unit

• The secretary and members work under the authority of the head of the unit

• Follow up of activities
• Write minutes of meetings
• Coordinating meetings and booking meeting rooms
• Organize activities
• Photographing
• Archiving and organizing bills
• Updating students data
• Prepare meeting’s agenda
• Distributing announcements on activities and informing students about them
• Marketing