Privacy Policy

 General Terms of Use

All services and information available on the electronic portal are intended for scientific purposes and are non-profit. Arabic is the primary language for using the portal and benefiting from its published materials. Any translations provided are for additional user convenience and should not be relied upon for interpreting disputes related to portal content.

By accessing and using the electronic portal, the user acknowledges their agreement to use the website for lawful purposes, taking full responsibility for compliance with applicable laws, regulations, and policies governing its use. Users must refrain from :

• Misusing the portal in any way, including sending harmful materials of any kind.
• Uploading or sharing files containing viruses, corrupted data, or malicious software that could compromise the security, reliability, or availability of the portal.
• Publishing defamatory content, illegal material, pornography, or content violating Islamic teachings or public morals.
• Engaging in activities that negatively affect the university’s infrastructure.
• Violating cybercrime laws and related regulations.
• Posting content that infringes on intellectual property rights.
• Disclosing their username and password if they are a registered portal user.

Introduction

Majmaah University is committed to protecting the privacy of personal data owners in accordance with the Personal Data Protection Law and its implementing regulations in Saudi Arabia. This policy outlines the principles and practices followed to ensure data confidentiality, collection, processing, and sharing, aligning with Article 12 of the Personal Data Protection Law.

Our commitment to user privacy reflects the university’s core values, which adhere to Saudi laws and regulations while contributing to Vision 2030 objectives. By browsing our portal, users acknowledge their consent to the use of cookies during their visits.

Scope

This privacy policy is an integral part of the terms of use applicable to all users of the university’s electronic portal, its subdomains, websites, and platforms. Accessing the portal signifies the user’s agreement with the stated terms and any updates.

Instances of Personal Data Collection

The university collects personal data in the following cases :

• When users enter information through online forms.
• When visiting the university’s website, collecting data such as referral sources, visit count, browsing paths, browser type, operating system, and device details.
• When creating an online profile on the university’s website (e.g., name, profile picture, gender, date of birth, educational status, phone number, email, job title, CV).
• Through email communications and surveys.
• During registration on the university’s digital platforms and systems.
• When receiving data from external governmental or private entities.

Purposes of Personal Data Collection

The university collects personal data for the following purposes :

• Fulfilling service or information requests.
• Enhancing user experience and service continuity.
• Responding to inquiries and complaints.
• Strengthening cybersecurity and preventing fraud.
• Ensuring compliance with applicable terms and conditions.
• Verifying and authenticating user identity.

Use, Retention, and Disposal of Data

Collected data is used solely for its intended purpose and is retained as long as necessary to achieve its objectives, as mandated by relevant regulations and policies in Saudi Arabia. Once data is no longer needed, it will be securely disposed of to prevent leakage, loss, or misuse. Users have the right to access and update their personal data.

Data Sharing

According to Majmaah University’s data-sharing policy, personal data may be shared with governmental or private entities when legally justified or when it serves the public interest without negatively impacting national security or individual privacy.

When sharing data, the following measures apply :

• Signing data-sharing agreements between involved parties.
• Classifying data based on its sensitivity level.
• Ensuring secure and reliable data transfer in compliance with Saudi regulations.

Cross-Border Data Transfers

As per the National Data Governance Policy (Version 2, issued on 26/05/2021), personal data is securely stored and processed within Saudi Arabia before any cross-border transfers. Exceptions are governed by Article 29 of the Personal Data Protection Law.

Data Security

• Ensuring user data security is a priority. The university takes technical and organizational precautions to protect personal data from damage, loss, theft, misuse, modification, or unauthorized access.
• By agreeing to this policy, users acknowledge that internet data transmission is inherently insecure, and the university cannot guarantee the security of data transmitted online.
• Users are responsible for safeguarding their passwords, which are only requested during login.

User Rights Regarding Personal Data

Under Article 13 of the Personal Data Protection Law, users have the right to :

• Access their stored personal data.
• Request correction or updates to their data.
• Request data deletion when no longer needed.
• Obtain a copy of their stored personal data.
• Withdraw consent for data processing.

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Privacy Policy Updates

The university reserves the right to modify this policy as needed. Users are encouraged to review it periodically for updates.

Contact and Inquiries

For inquiries regarding this privacy notice or personal data, users can contact the Data Management Office through:

• Phone: +966 16 404 5313

• Email: [email protected]
 

Disclaimer

The university’s electronic portal and its services are provided for personal use “as is.” The university makes no warranties regarding portal availability, accuracy, or security. It does not guarantee the confidentiality of communications or grant users ownership rights over portal content.

Termination of Use

The IT and E-Learning Department reserves the right to terminate, restrict, or suspend a user’s access to the portal without prior notice if any violation of terms is detected or any activity deemed unlawful or harmful occurs.

This policy was approved by the University President following the ninth session of the Data Protection Compliance Committee on August 19, 2024, in alignment with the National Data Governance Policy (Version 2).