General Objective
Adjust the procedures of the incoming and outgoing transactions to the Office of the Rector, implement the necessary procedures in that respect, preserve, archive, and manage them electronically as required.
Tasks
- Receive all the incoming transactions to the Office of the Rector.
- Sort transactions and verify the accuracy of transmission, completeness and indexed.
- Write all the incoming transactions, organize, arrange , and put them in files according to certified index.
- Send transaction to the Adviser and the General Supervisor of the Rector's Office to be presented to the Rector.
- Send the incoming transactions to other respective units associated with the Rector's Office directly.
- Receive the transactions after guidance and forward them in accordance with referrals.
- Distribute copies of letters and resolutions on the responsible parties in accordance with guidance.
- Organize, coordinate archive , save copies in classified files, and keep electronic records of incoming and outgoing. .
- Any other tasks can be assigned to the Unit.