Plan of the First Semester of the Academic Year 33-34

Plan of the Academic Guidance and Counseling in the Community College during the First Semester of the Academic Year 1433/1434

Characteristics of the Plan

FIRSTLY: The Nature of the Plan

It is a range of activities and events taken by the Academic Counsellor in the first semester in the college building.  The activities include initiating the students to their study and scio-cultral programmes in the college, identifying different types of problem cases and carrying out follow-ups at suitable intervals till the end of the semester.  The role of an Academic Counsellor is to activate these activities in coordination with the Academic Guidance Unit and all the concerned parties in order to integrate the students in their academic environment.

SECONDLY: The Objectives Of the plan

The objectives of the plan are based on the following:

1. Disseminate and promote the culture of the Academic Guidance of the students and provide the service to those who are in need but not asked for.
2. Discover and support the unsurpassed students.
3. Help students to find direct solutions concerning the academic problems that they face.
4. Provide an opportunity for students to take direct and indirect advantages from the experiences of the faculty staff outside the classrooms.
5. Planning therapeutic activities to meet the poor compatibility and achievement of some students.
6. Provide necessary counseling and guidance to modify the undisciplined behavior of the students.
7. Help students to integrate into and adapt to the academic and educational environment of the college.
8. Motivate outstanding students academically and practically.
9. Take advantage of the talents of students that have been discovered and help them to do their best through the guidance to the activities of the Student Affairs.

THIRDLY: Awareness of the Plan

The Office of Guidance and Counselling in the College takes a series of actions to inform the plan as the following:

1. Prepare the directory of the Academic Guidance and Counselling and distribute it to the fresh students at the beginning of the academic semester.
2. Display the plan on College Notice Boards for comments, certification and approval of it.
3. Distribute the fresh students to the faculty staff and keep the Alumni with their own counsellors at the beginning of the academic semester.
4. Post the plan on the College Web Site for wider circulation and availability.

FOURTHLY: Functions of the Academic Counsellor for the Purposes of Applying the Plan

1- Prepare the student's file - the Academic Counsellor prepares a special file for each student of the students who have been assigned to him.   The file contains the following:

• The Student Information Form.
• List of the academic specialty courses that lead to the student's graduation.
• The Registration Form if possible.
• Latest position of the student's academic status.
• Other administrative documents ... etc.

2- General Guidance for the Student

Guide the student to the one who can respond to his inquiries.

• Timetable: The Counsellor makes sure that students know the time and place of lectures, notices and suggests of discrepancies, if any, the student's timetable.
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• The absence of the student: Monitoring the students' absence is one of the tasks of the course professor, and the Academic Counsellor has to follow-up the cases referred to him by the Office of  Guidance and Counselling according to the plan.

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3- Performance Evaluation

The Academic Counselor has to monitor the students' quarterly and Cumulative Grade Point Average (GPA), so that whose Cumulative Grade Point Average (CGPA) is under the Academic Warning can be guided to raise his Cumulative Graduate Point Average (CGPA) to come out from that Warning status.The Academic Counsellor has to explain to the student that the Academic Warning is not a kind of punishment or disciplinary action, but it enables the student to continue with reduced burden of study to help him improve his performance. These students have to finish the specialty within an acceptable and reasonable level which is more important than the rapid completion of the program with low performance, and which may expose them to be dismissed if they fail to do so.

4- Discover and support the unsurpassed students

The Counselor reviews the quarterly results of the tests and the end of the semester to identify the failure students (who have obtained less than 60%).

• Do personal interview with all these students to get acquainted with their problems, from their point of view, and write a report about that. In case of identifying the reason of their incapability, the issue is submitted to the Office of Guidance and Counselling for support and follow-up to resolve the problem until the student's achievement performance improve can raise their scores.
• The Counselor writes, in a file, the names of these students, the nature of the problem and the extent of the student's achievement.
• The Office of Guidance and Counselor works on following-up the unsuccessful students according to the relevant department.

5- Take care of the outstanding students

The Academic Counselor, in cooperation with the Office of the Counselling Guidance and the Management of the College, works on designation and implementation of a program to take care of the outstanding students which aim to:

• Upgrade the capacity of the students, culturally and intellectually and thereby help them develop their talents.
• Create a spirit of fair competition among the students.

FIFTHLY:  Activities and Events in the Plan

It is expected that the plan covers the following activities and events:

1. Arrange periodic meetings with the students to communicate with them on a personal level to discuss the problems and issues they face.
2. Establish Electronic communication with students whenever possible to discuss all the difficulties they face in their studies.
3. Involve students in seminars and workshops organized by the College "or other Colleges whenever possible" to facilitate the personal and social interaction and thus help them integrate in the academic environment of the College life.
4. Involve students in various activities in the College.

SIXTHLY: The Implementation Timetable for the Plan

It is suggested that the execution of the plan is done by the Office of Academic Guidance and Counseling in the College according to the following form:

Weekly Tasks & Activities

SEVENTHLY: The Evaluation Method of the Plan

The procedures of implementation and activation of the plan can be done in the following way:

• Distribute the evaluation form to students at the end of each semester to facilitate the adjustment process for any error and leave them free to express their views through closed and open questions without writing their names.
• Examine the files submitted to the Guidance Office at the end of each semester along with the reports of the meetings with the students to assess their commitment to the implementation of the plan.