Public Relations and Protocols Unit

General Objective

Find a channel of communication between the Office of the Rector and the public, strengthen the good relations with the public of reviewers and others, and organize the mechanism of welcoming prominent characters and visitors that visit the university, through the activation of protocols and familiar honors in the case of showing  the positive side of the university and its supporters.

Tasks

-Welcome reviewers of the Rector's Office and instruct them.

- Hand  reviewers' transactions, verify  their meeting the conditions, and ensure the accuracy, adequacy of the data and the documents required.

- Coordination with the competent departments of the university to accomplish reviewers' transactions , to facilitate and regulate beneficiaries' reviews.

- Work to improve the services provided to reviewers, facilitate the procedures of accomplishment, and activate the telephone service inquiry and e-mail to communicate with reviewers.

- Inform the reviewer the result of his transaction, overcome the obstacles, if any, and facilitate ways for the reviewer to follow-up his transaction and to determine an appointment with the appropriate competent according to the desire of the reviewer.

-  Do all types of protocols and  reception for the guests of the Rector and escort the guest during his visit.
- Organize the guest's  reception with the Rector and prepare the requirements to be ensured of choosing the appropriate place and hospitality.

- Determine whom the Rector would like to attend of his officials and advisers during the reception.

- Coordination with the General Directorate of Relations and Media at the university  to cover the visit of the guest according to the Rector's instructions.

- Accompany the visiting guest when he comes out or walks along  the corridors of the university and its outbuildings.

- Observe the Saudi protocols of reception urbanity of guests and members of the diplomatic corps.

- Accompany the Rector in his visit and make sure of the agenda and program of the visit in adequate time.
- Preset all the Rector's visits and display them on him before their time conveniently.

- Any other tasks in this field  but to be  approved by the Rector.